GBTA + VDR Europe Conference 2025 – Hamburg is Europe’s largest conference for business travel and meetings management professionals to gather, innovate and learn about new products and services.
Give your organization the best opportunity to connect in person with the dynamic and influential business travel community. GBTA’s Europe Conference is the premiere event to showcase your organization and create unique experiences to engage this key audience.
Interested? Contact our exhibit team with any questions about exhibiting.
Exhibitors Came from a Range of Industries
- Airfare Auditing
- Airline
- Airport
- Benchmarking Data
- Car Rental
- Credit Card
- Energy Travel Specialists
- Expense Report Audits
- Extended Stay Housing
- First Time Exhibitor
- Hotel
- Hotel Auditing
- Hotel Management
- Hotel Representation
- Limousine/Chauffeur
- Luxury Brands
- Marine/Offshore Travel Specialists
- Medical Evacuation Protection
- Meetings Technology
- Meetings/Special Events
- New Product/Technology
- Other
- Passport/Visa Service
- Payment Solution
- Potential Savings Analysis
- Private Jet Air Charter
- Program Audits
- Rail
- Restaurant
- Software
- Technology
- Travel Audit Firms
- Travel Management
- Travel Safety/Security
- Travel Security/Health
- VAT Recovery
Why Exhibit?
Generate New Leads & Contacts
Showcase your products and services on the expo floor to business travel and meeting/event professionals.
Expand Your Brand Awareness
Increase your brand awareness by participating in 2 days of expo floor time.
Reconnect with Current Clients
Meet with many of your current clients in one place and show new products and services.
Exhibiting Benefits & Pricing
Booth Benefits
All Booths Types Include
- Pre‐show promotion on the Conference website
- Appointment Tool
- Custom Marketing Toolkit
- Display in the Mobile App and online floor plan
- Minimum of 9 hours selling time (subject to change)
- Pre-Conference Attendee List and Post-Conference Attendee List
Space Only Booth
- Includes complimentary registration(s):
- 1 registration for 6sqm
- 2 registrations for 6‐18 sqm
- 3 registrations for 19‐30 sqm
- 4 registrations for 31+sqm
Modular Booth
- 2mx3m stand with graphics
- Counter, table, 4 chairs, power socket, and lights
- Includes 1 complimentary registration
Double Modular
- 2mx6m or 3mx4m stand with graphics
- 2 counters, 2 tables, 8 chairs, power socket, and lights
- Includes 2 complimentary registrations
Exhibit Space Pricing
| By 28 Feb 2025 | By 31 July 2025 | Standard |
Space Only (per m2) | €1700 | €1750 | €1800 |
Modular (per 6m2) | €11500 | €12000 | €12500 |
Double Modular (per 12m2) | €23000 | €24000 | €25000 |
Ready to book your booth? Click here to select your booth online.
Pavilion Options
New Entrants Pavilion
Join the expo floor and other first time exhibitors at the GBTA + VDR Europe Conference! Exhibitors in this pavilion have never attended and bring new products and services that will round out or boost our attendees’ travel program. Showcase your organisation and make the case that you are the perfect solution at the New Entrants Pavilion.
Includes:
- Pre‐show promotion on the Conference website
- Appointment Tool
- Custom Marketing Toolkit
- Display in the Mobile App and online floor plan
- Minimum of 9 hours selling time (subject to change)
- 2mx2m stand with your logo
- Table, 2 chairs/stools, power socket, and lights
- 1 complimentary registration.
- Pre-Conference Attendee List and Post-Conference Attendee List.
Kiosk - €5000
Hotel Pavilion
Independent & lifestyle hotels provide a unique approach to hospitality including regionally inspired accents and local inspired décor and atmosphere. Join the Independent Hotel Pavilion with other unique properties and meet business travel professionals looking to update their travel program.
Includes:
- Pre‐show promotion on the Conference website
- Appointment Tool
- Custom Marketing Toolkit
- Display in the Mobile App and online floor plan
- Minimum of 9 hours selling time (subject to change)
- 2mx2m stand with your logo
- Table, 2 chairs/stools, power socket, and lights
- 1 complimentary registration.
- Pre-Conference Attendee List and Post-Conference Attendee List.
Kiosk - €5000
Sustainability Pavilion
Don’t miss the opportunity to showcase your organization’s efforts to “green” business travel! Enjoy full access to the GBTA + VDR Europe Conference show floor with this turnkey kiosk in the Sustainability Pavilion.
Includes:
- Pre‐show promotion on the Conference website
- Appointment Tool
- Custom Marketing Toolkit
- Display in the Mobile App and online floor plan
- Minimum of 9 hours selling time (subject to change)
- 2mx2m stand with your logo
- Table, 2 chairs/stools, power socket, and lights
- 1 complimentary registration.
- Pre-Conference Attendee List and Post-Conference Attendee List.
Kiosk - €5000
Tech Village
- Tech Village connects decision-makers with cutting-edge travel technology providers. Benefits of the Tech Village include:
- Pre‐show promotion on the Conference website
- Appointment Tool
- Custom Marketing Toolkit
- Display in the Mobile App and online floor plan
- Minimum of 9 hours selling time (subject to change)
- Table & 2 chairs
- 1 complimentary registration.
- Pre-Conference Attendee List and Post-Conference Attendee List.
- Note that this exhibiting option is reserved for companies who have a technology platform to promote. You are welcome to bring and display a pop up banner.
Table - €3500
Questions? Contact Us!
Interested in exhibiting at GBTA + VDR Europe Conference 2025 – Hamburg? Contact us at exhibit@gbta.org or fill out the form below.
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